Description

Electronic recordkeeping methods have revolutionized how businesses and organizations manage their information. These digital systems offer unparalleled efficiency and accessibility compared to traditional paper-based methods. Electronic Document Management Systems (EDMS), cloud-based storage platforms, and database management systems (DBMS) provide robust tools for efficiently storing, organizing, and retrieving data. Moreover, electronic recordkeeping offers space-saving benefits, eliminating the need for physical storage space while enhancing security through features like encryption and access controls. However, adopting electronic methods requires careful consideration of data security, backup procedures, and user training to ensure effective implementation and compliance with regulatory requirements. Despite these challenges, the advantages of electronic recordkeeping in terms of efficiency, accessibility, and integration make it an indispensable tool for modern businesses.

Traditional paper-based methods still have their place, and electronic recordkeeping offers numerous advantages regarding efficiency, accessibility, and security. Businesses and organizations are increasingly transitioning to electronic methods to streamline their recordkeeping processes and leverage the benefits of digital technology. This webinar will give the tools to understand better the new technology that can allow employees to use ESS (Employee Self-Service Portals), along with how, as employers, we can still stay compliant in a more paperless environment.

Webinar Highlights:

• The webinar will discuss the agency's payroll recordkeeping requirements.
• Learning the Keys to a Good Record Retention Policy.
• Consequences of poor record retention policies.
• Understanding how to handle and be prepared for audits.
• The webinar will briefly discuss particular retention concerns.
• Maintaining the state retention requirements.
• Review electronic filing and reporting methods.
• Review of Cloud payroll processing and how it changes how we do business.
• Understanding Do AI and ML affect how we keep records?
• Review best practices when considering vendors for new technology.

Why Should You Attend:

Recordkeeping is the systematic process of collecting, organizing, storing, and managing information for future reference or use. Traditionally, recordkeeping was done using paper-based methods, but electronic methods have become increasingly popular and efficient with technological advancements. By attending this webinar, attendees will get a detailed review of all kinds of payroll records, what should be kept, and what should be purged, and the session on electronic recordkeeping equips them with the knowledge, skills, and awareness needed to effectively manage electronic records, comply with regulations, mitigate risks, and contribute to the overall success of the organization. It will also discuss how to have an excellent recordkeeping policy for the paper and paperless environment, along with a conversation on new technology and how AI and ML (Machine learning) could impact how to keep records and do HR and payroll for our organizations in the future.

Who Should Attend:

• IT Staff
• Payroll
• Legal Counsel
• Tax Professionals
• HR Professionals
• Compliance Officers
• External Consultants
• Records Management Personnel
• Department Heads or Managers